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Communications Coordinator

Vital Incite is a dynamic quickly growing company with a strong mission to improve the efficiency of healthcare. We are searching for an Communications Coordinator and Executive Assistant to provide high-level administrative, sales and operational support to Vital Incite by managing external public relations communications and events, supporting the Managing Partner administratively, as well as performing routine administrative functions to help support the general office management. Although this position reports to the Managing Partner they will work closely with the entire Vital Incite team and clients. By managing critical operations and staying focused on Vital Incite’s mission to provide exceptional service and outcomes, this role is critical to keep the team organized and running efficiently.


Essential Responsibilities:
  • Develop and manage the distribution of marketing communication through marketing software and social media.
  • Integration outreach to data sources to establish relationships with vendors providing data to acquire timely, complete and accurate data.
  • Answer, review, assess, route, and monitor Vital Incite’s communication platforms including telephonic, email, web traffic and social media. Develop, collaboratively with the Managing Partner action plans on correspondence when necessary.
  • Coordinate and communicate internal and external meetings and events. Ensure all details of the meeting or event have been addressed for all parties. This includes but is not limited to coordinating calendars, communicating, and marketing the meeting or event, preparing required supplements, arranging and monitoring technology needs, and securing food and beverages.
  • Coordinate new client introductory emails and provide orientation to marketing resources
  • Maintain Managing Partners schedule ensuring it is continually updated and monitored to support the most critical demands.
  • Perform office administrative duties such as ordering office supplies, maintain communications calendar and admin emails, staff support activities and maintain general housekeeping.
  • Support presentation development and speaking engagement activities through assistance in formatting, inputting, editing, retrieving, copying and transmitting documents, reports, graphics and presentations.
  • Perform other duties and responsibilities as assignedaboration tools
    • Expected Behaviors
  • Conducts oneself with a high degree of Integrity.
  • Creates and maintains positive relationships through trust, dependability, and collaboration.
  • Displays a passion for excellence.
  • Demonstrates strong time management and organization skills.
  • Detailed oriented with the ability to multi-taskr
  • Plans and aligns to reduce inefficiencies and improve individual and organizational effectiveness.
  • Strong communicator and collaborator

    • Preferred Requirements/Qualifications

  • Education
    • Bachelor’s degree preferred, or an equivalent of education or experience.
  • Experience:
    • Experience in an Executive Assistant and Communications or Public Relations role; experience with client relationship management and marketing; experience in project oversight or team coordination; demonstrated ability to organize and report simple and complex information in various formats to varied audiences; and Experience in event planning.
  • Skills:
    • Clerical — Knowledge of administrative and clerical procedures including creating presentations, designing forms, managing schedules and surveys, etc.
    • Active Listening — Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
    • Reading Comprehension — Understanding written sentences and paragraphs in work related documents.
    • Speaking — Talking to others to convey information effectively.
    • Writing — Communicating effectively in writing as appropriate for the needs of the audience.
  • Technology Skills:
    • Processing and Presentation software —Microsoft Word, Excel, Power Point & OneNote
    • Graphics or photo imaging software — Adobe Systems Adobe Illustrator, Adobe Systems Adobe Photoshop
    • Video conferencing software — Teams, Webex, Google Meet, GoToMeeting, Zoom.
    • Communication creation and editing platforms — Mailchimp, Vinmeo, Facebook, LinkedIn

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